|
Printer Version
CONSTITUTION AND BY-LAWS
STANDING RULES AND PROCEDURES
Approved: June 21, 1962
Amended: 1967, 1968, 1971, 1972, 1974, 1975
Complete revision: 1976
Amended: 1976, 1977, 1978, 1980, 1981
Complete revision: 1982
Amended: intermittently
Complete revision: 1990
Amended 1995
Amended 2003
ARTICLE I - NAME AND OBJECT
The name of this organization shall be the Erie District Women’s Golf Association.
The object of this organization shall be to stimulate sportsmanship and promote golf
standards through social and sports activities throughout the Erie area.
ARTICLE II — MEMBERSHIP
Section 1 - Qualifications
A. All eighteen years or older amateur women golfers who are members of Culbertson,
Downing, Gospel Hill, Erie, Kahkwa, Lake View, Lake Shore, Riverside, Lawrence Park, J.C.
Martin, The Country Club at Meadville, and Elk Valley Golf Clubs shall be eligible
for membership, if approved by the Executive Board; and as defined in Standing Rules and
Procedures I - General, #1.
B. Honorary membership may be conferred to Hall of Fame inductees upon recommendation
of the Executive Board and membership approval.
Section 2 - Expulsion and Reinstatement
Members may be expelled for just cause by a unanimous vote of the Board of Directors.
They may apply for membership the next year if they meet the qualifications and are
approved.
Section 3 - Dues
A. The Board of Directors shall establish the dues.
B. The annual dues shall be stated in the Standing Rules.
C. Upon payment of dues, each member receives full privilege of participation in this
organization.
D. No woman shall be eligible to compete for prizes or shall be paired until her dues
are paid.
E. The fiscal year shall begin immediately following the final fall Interclub meeting
and end with said meeting.
ARTICLE III - MEETINGS
Section 1
The golf season shall be introduced by a spring business meeting, held in rotation at
Lawrence Park, Kahkwa, Lake Shore, Culbertson, Lake View, and Riverside.
Section 2
A business meeting shall be held before the City Championship Tournaments.
Section 3
There shall be two fall meetings the first to present the slate and the second to elect
the nominees for office. The meeting at which the election is held shall be the final
business meeting of the fiscal year.
Section 4
Special meetings shall be called at any time by the President, the Board of Directors,
or upon the written request of any ten members. Notice of special meetings shall set forth
the business to be transacted thereat.
Section 5
A quorum of the membership-at-large shall be the majority of the members present and
voting.
ARTICLE IV - OFFICERS AND EXECUTIVE BOARD
Section 1 - Personnel
A. The officers shall be the President, Vice-President, Recording Secretary,
Corresponding Secretary and Treasurer.
B. There shall be an Executive Board composed of the elected officers, the immediate
past president, and the Trustee.
C. The Executive Board shall have all the powers of the Board of Directors between
meetings.
Section 2 - Duties
A. The PRESIDENT shall
1. be responsible for the general direction of all association
activities, and preside at all Executive Board, Board of Directors and general membership
meetings.
2. be a member, ex-officio, of all committees except the Nominating and the Auditing
Committees.
3. appoint standing and special committee chairmen except where otherwise specified in
these By-Laws.
4. appoint the trustee if desired.
5. have the power to fill vacancies for all committees with ratification by the
Executive Board.
6. remain on the Executive Board and Board of Directors as immediate past President
upon expiration of her term as President.
7. Sign checks in the absence of the Treasurer.
B. The VICE-PRESIDENT shall
1. assist the President and perform the duties of the President in her absence.
2. succeed to the Presidency when the vacancy occurs or upon the next election.
C . The RECORDING SECRETARY shall
1. keep the minutes of all association meetings.
2. provide a copy of the minutes to the Executive Board and others as designated by the
Executive Board.
3. maintain a file of essential records pertaining to appointments, committees,
officers and annual reports.
4. maintain the official copy of the Constitution and By-Laws,
and the Standing Rules and Procedures.
E. The TREASURER shall
1. be custodian of all funds of this association.
2. keep association funds in an approved bank.
3. make disbursements as authorized by the Executive Board.
4. give a financial statement at each meeting.
5. have the power to sign checks.
6. collect annual dues.
7. maintain a roll of all paid members and furnish a copy each
year to all members.
8. send memorials for members as instructed by the Executive Board.
9. an audit is required of the books every two years and/or the end of her term as
Treasurer.
F. The Trustee shall
1. act as an Advisory Body for this association.
2. be a member of
the Executive Board and the Board of Directors with no vote.
3. serve at the discretion of the President.
G. The IMMEDIATE PAST PRESIDENT shall
1. be a member of the Executive Board and. the Board of Directors with no vote.
2. chair the Constitution and By-Laws Committee.
3. chair the Nominating Committee.
Section 3 - Election Procedure
A. The officers shall be elected biennially at the fall election meeting.
B. The elected officers shall take office immediately following the final meeting, and
shall hold office until successors are elected or appointed.
C. The term of office shall be two years.
D. The officers shall be elected by ballot at the election meeting except when there is
only one candidate for an office. In this case, the election may be by voice or show of
hands.
Section 4 - Nominating Procedure
A. The Nominating Committee shall present to the association a ballot including
nominees for elective offices at the meeting preceding the fall election meeting.
B. The ballot shall offer at least one consenting candidate for each vacancy to be
filled.
C. Only nominations of consenting candidates shall be accepted
from the floor.
Section 4 - Vacancies
A. If a vacancy occurs during the first year of office, the Executive Board shall
appoint a replacement to serve until the annual fall election meeting. The Nominating
Committee shall present the slate in the prescribed manner to fill that vacancy for the
balance of the term.
B. If a. vacancy occurs in the second year of office, the
Executive Board shall appoint a. replacement to serve until the biennial election meeting.
C. If a vacancy occurs in the presidency, the Vice-President shall automatically fill
that office.
ARTICLE V - BOARD OF DIRECTORS
Section 1 - Personnel
A. The Board of Directors shall consist of the four elected officers, the trustee, the
immediate past president, the club representatives, and the chairmen of all Standing
Committees.
B. The chairmen of special committees shall be members upon call of the
President.
Section 2 - Duties
A. The Board of Directors shall guide this association’s activities, policies,
funds and methods.
B. The Board of Directors shall present to the membership all
proposed major program activities or changes for ratification.
Section 3 - Vacancies
Vacancies, excluding elected officers, shall be appointed to fill out the remainder of
the term by the President and Executive Board as stated herein.
Section 4 - Meetings
Meetings shall be called at any time by the President or upon the request of any three
members of the Board of Directors.
Section 5 -Quorum
A quorum of the Board of Directors shall be a. majority vote of the membership of that
body present.
ARTICLE VI - COMMITEES
Section 1 - Standing Committees - Elected
A. There shall be the following Standing Committees with chairmen elected for a
one-year term.
B. All chairmen shall submit a written report to the President preceding the annual
fall meeting. All chairmen’s records and books shall be in the hands of the incoming
President within thirty days following that meeting.
C. The chairmen, except the Nominating Committee chairman, may ask as many members as
needed to assist in her duties.
Section1-Standing Committees-Elected
1. The PUBLICITY-HISTORIAN COMMITTEE shall
a. consist of the chairman elected for one year, and any other members appointed by its
chairman.
b. furnish publicity which will inform the public and membership of golf association
activities.
c. keep the association scrapbook up to date.
2. The PRIZE COMMITTEE shall
a. consist of the chairman elected for one year, and any other members appointed by its
chairman.
b. make out due-bills to be given to winners in all classes at each tournament, and
report results of same to the Treasurer.
c. keep detailed records of each tournament.
d. purchase prizes as directed by the Executive Board.
3. The TEAM-PLAY COMMIITTEE shall
a. consist of the chairman elected for one year, and any other members appointed by its
chairman.
b. coordinate all Team Play activities.
c. furnish the schedule to each club before the start of team
play.
d. keep detailed records.
4. The NOMINATING COMMITTEE shall
a. be elected by the membership annually at the fall election meeting to serve for one
year.
b. consist of a member from each club and the immediate
Past President who shall serve as chairman.
c. meet at least four weeks prior to the annual fall election meeting
d. present a ballot offering at least one consenting candidate for each office.
e. appoint the chairman of the Auditing Committee.
Section 2 - Standing Committees - Appointed
A. There shall be the following Standing Committees whose chairmen are appointed for a
one-year term by the President with ratification by the Executive Board.
B. All chairmen shall submit a written report to the President preceding the annual
fall meeting. All records and books shall be in the hands of the incoming President within
thirty days following that meeting.
Section 2 - Standing Committees - Appointed
1 The City Tournament Committee
2. The Senior Tournament Committee
3. The Couples Tournament Committee
(a) shall consist of the appointed chairman and any other members appointed by its
chairman.
(b) be responsible for all phases of assigned tournament as stated in the
"Standing Rules and Procedures".
(c) invite the President and Vice-President to attend all meetings.
Section 3 - Other Standing Committees - Appointed
1. The HALL OF FAME COMMITTEE shall
(a) consist of the chairman appointed for one year and any other members appointed by
its chairman.
(b) be responsible for all phases of the Hall of Fame selection and related duties.
2. The NORTHWESTERN REPRESENTATIVE shall
(a) represent E.D.W.G.A. and report to this association.
Section 4 - Other Standing Committees
1 The AUDITING COMMITTEE shall
(a) consist of a chairman appointed by the Nominating Committee and two other members,
each from a different club, who are appointed by the chairman.
(b) conduct a complete audit of the Treasurer’s books every two years and/or prior
to installation of a new treasurer.
(c) submit its report to the Executive Board within thirty days of the audit.
2. The BY-LAWS COMMITEE shall
(a) consist of the Immediate Past President as chairman and at least three other past
presidents as appointed by its chairman.
(b) review the By-Laws annually and propose amendments.
Section 5 - SPECIAL COMMITTEES
1. The President shall create special committees as she deems necessary, with the
approval of the Executive Board, to carry on the work of this association.
2. Chairmen of special committees shall attend meetings upon the request of the
President.
ARTICLE VII - AMENDMENTS AND RULES OF ORDER
Section 1.
Amendments to the Constitution and By-Laws may be made at any general membership
meeting by a majority vote of the members present provided notice of each amendment is
included in the call of the meeting, and has previously been approved by the Board of
Directors and filed with the Recording Secretary prior to the meeting
Section 2
Roberts Rules of Order shall be a parliamentary authority for all matters of procedure
not specifically covered by the Constitution and By-Laws.
Section 3
No vote or mandate by the general membership shall be rescinded by the Executive Board,
the Board of Directors or the Committee Chairmen.
Section 4
The Standing Rules may be amended by a majority vote of the Board of Directors, a
majority being present and voting, if there has been no vote or mandate by the general
membership on the rule.
Section 5
When we are guests at a member club, all rules and. procedures of that club shall be
adhered to by this organization if such policy does not conflict with E.D.W.G.A.
Constitution and By-Laws, and. Standing Rules and Procedures.
Standing Rules and
Procedures
Erie
District Women’s Golf Association
Revised May 2006
The Board
of Directors shall, from time to time, establish and amend Standing Rules
and Procedures for the conduct of all business of the association not
specifically provided for in the by-laws, and may prescribe and enforce such
measures as it may deem necessary or advisable for the observance of such
Standing Rules and Procedures.
The
Standing Rules may be amended by a majority vote of the Board of Directors,
a majority being present and voting, providing there has been no vote or
mandate by the general membership on the rule.
No vote or
mandate by the general membership shall be rescinded by the Executive Board,
the Board of Directors or the Committee Chairmen.
Standing
Rules and Procedures are binding on this association and have the same
authority as the By-laws.
RULES AND PROCEDURES I -
GENERAL
1. All
new members shall have an established U.S.G.A. maximum index that converts
to a 25 handicap at the member course with the highest slope rating, based
on twenty 18-hole scores, to be eligible for membership.
2. The
annual dues shall be $35.00.
3. All
tournaments shall be governed by U.S.G.A. Rules of Golf.
4. All
tournaments shall be played under the “posted lie” rule of the host course.
If the “preferred lie” or “winter rules” are in effect, it shall be defined
as “Lift, clean, and place through the green: Procedure-Mark your
ball, lift and clean it. Place it within 12” of the original spot, NOT
NEARER THE HOLE. Once placed, the ball is in play and may not be moved.
5. Stones
in bunkers are movable obstructions (Rule 24-1 applies)
6. A
player may use a distance-measuring device. However, the use of devices that
gauge or measure other conditions that might affect a player’s play (e.g.
wind or gradient) is not permitted. Decision 14-3/0.5
7. Proper
golf attire must be worn on the golf course at all times. Shirts and shorts
or skirts of proper length are acceptable. No halter or bra tops, tennis or
jogging shorts, or blue jeans will be permitted.
8. In
every contest held under the auspices of the E.D.W.G.A., the caddies shall
be assigned to the players in accordance with the rules of the club where
the competition takes place. All caddies shall be approved by this
association.
RULES AND PROCEDURES II
- PRIZES
1. The
value of each prize shall be determined by the Executive Board and announced
to the membership at the first meeting of the season or whenever a change is
made.
2. Prizes
shall be given in each class at regular tournaments for low gross, second
low gross; first, second and third low net; special and putts; based on
number of entrants.
3. Prizes
in each class shall be of equal value.
4. Prizes
shall be made in the form of gift certificates made out to the Host Pro
Shop.
5. A
member is eligible for only one prize at each tournament.
6. No
player is eligible for a prize until her dues are paid.
7. There
shall be a mandatory check-in at the starter’s table. If not done, the
offender will be disqualified for prizes.
8. Any
individual change in pairings shall disqualify that person from the day’s
tournament and prizes.
RULES AND PROCEDURE III
- REGULAR TOURNAMENTS
1. A
minimum of five (5) flights shall be scheduled; the exact number shall be
determined, based on the number of reservations, by the Host Club
Representative and the Prize Committee. This minimum may be waived in event
of inclement weather.
2. A
shotgun start is preferred by this association. If not feasible for the
Host Club, we shall abide by that club’s procedures.
3. In
case of inclement weather, if five players in any one class complete their
game, it shall be considered a bona fide tournament.
4. A
Rules Chairperson shall be appointed and that person shall recruit as many
qualified people as needed to be on a Rules Committee.
5. It is
each player’s responsibility check in before each tournament.
6. Slow
players shall be reported to the Rules Committee.
7. The
use of riding carts shall be permitted.
8. Each
player, if unable to play, must assume the responsibility of notifying the
Host Club Representative and/or the Pro Shop.
9.
Disqualification shall result if a player changes her own pairing.
RULES AND PROCEDURES IV
- CITY TOURNAMENT
1. There
shall be a $40.00 entry fee for members and $50 for non-members.
2. There
is no handicap restriction for entry.
3.
Qualifying for the City Tournament shall be determined by the Board of
Directors. Participants must be members in good standing of an E.D.W.G.A.
course or Erie County residents six months prior to the date of the
tournament.
4. Only
women golfers of amateur status are eligible for City Tournament play.
5.
Tournament play shall be on or about the first week in August.
6.
The
President is responsible for reserving a host course. She shall consider
suitability and availability when making her decision.
Other Established
Procedures:
a) Posted
lie rule shall apply at the discretion of Tournament Chair and Host Pro
b) The
Tournament Committee determines, and posts the time and order of starting
for all play.
c) This
tournament shall be played on a match-play basis.
d) Players
having similar handicaps shall be paired for play in the qualifying round.
e) Players
shall be paired in groups of three when acceptable to the host club.
f) In
Qualifying round, players with lower handicaps will be assigned earlier tee
times
g) The
number of flights, with 16 players in each, shall be determined by the
Tournament Committee
h) In
Match Play rounds, Championship Flight will follow all other flights
i) The
general numerical draw of the U.S.G.A. shall be used for pairings in the
match.
j) Ties
for the 16th spot shall be broken by a hole by hole play-off for ALL
flights. Ties in the qualifying round other than those for the last
qualifying place, shall be decided by the order in which scores are
returned, with the first score to be returned receiving the lowest available
number, etc. Any player tied not on the grounds at the time of the
call for the play-off, shall forfeit her right to the top spot.
k) When
the Defending Champion elects to be spotted #1, and there is a tie for the
second spot, there shall be an immediate hole by hole play-off for position.
l) If
two or more players tie for low gross (medalist) in the qualifying round,
each shall be awarded a prize.
m) The
winner of the Championship Flight shall be entrusted with the City
Tournament traveling trophy. She shall have her name engraved on the trophy
and hold it until the next City Tournament. The winner of each flight shall
be awarded a plaque.
n) Any
player who has defaulted in the finals is not eligible for receiving a prize
at the discretion of the Board of Directors.
o) The
Championship final shall be an eighteen hole match.
p) Riding
carts are permitted.
q) A
member of a player’s immediate family is permitted to caddie at the
discretion of the Tournament Committee. A tournament participant may caddie
for another participant on the same day of the tournament or on future days.
r) Rules
for the City Tournament are to be provided to each contestant at the time of
sign in for the qualifying round.
RULES AND PROCEDURES -V
- SENIOR TOURNAMENT
1.
Qualifying for the Senior championship shall be determined by the Board of
Directors. Participants must be members of an E.D.W.G.A. course or Erie
county residents six months prior to the date of the tournament, be at least
fifty years of age.
2. There
shall also be a Super Senior division for players over sixty (60) years of
age and a Super Plus Division for players over seventy (70) years of age.
3. There
shall be a $30.00 entry fee for E.D.W.G.A. members and non-members.
4. The
date and location of play shall be determined by the Board of Directors.
5. Only
women golfers of amateur status are eligible for this tournament.
6. The
posted lie rule shall apply at the discretion of the Tournament Chair and
the Host Pro.
7. This
tournament shall be played on the stroke play basis.
8. Gross
score shall determine the Champion, regardless of flight. Flight prizes
shall be based on the number of entries in each flight.
9. If the
lowest score for 18 holes is made by two or more players, the tie or ties
shall be decided by a hole-by-hole play-off. All other prizes for ties shall
be determined by splitting the value of the related places.
10. Riding
carts are permitted.
RULES AND PROCEDURES VI - TEAM PLAY
1. Teams
compete for the circulating McBrier Cup, which is presented to the winning
club at the annual meeting in the fall.
2. 20 points will be awarded at each
interclub date.
3. All members will participate in the
point system.
a) Low Gross and Low Net to 4 places with 10
points to be allotted to each division.
|
4 pts |
First Low Gross |
First Low Net |
|
3 pts |
Second Low Gross |
Second Low Net |
|
2 pts |
Third Low Gross |
Third Low Net |
|
1 pts |
Fourth Low Gross |
Fourth Low Net |
b) A member can only receive one set of points
within the day’s tournament.
c) Each Club Representative or an appointed member
will be in charge of collecting the results from each member who plays in
that day’s tournament. They will then hand in the results to the Vice
President. The results will be given at that day’s tournament or at the
next scheduled interclub tournament but at the final tournament of the year
the points will be awarded that day and as will the Team Trophy.
4. Pairings
for the field shall be done by handicap.
5. The
Erie and Downing Golf Clubs may field one team. This option must be declared
prior to the first match each year and remain in effect throughout that
season.
6. The Riverside and Culbertson Hills Golf Clubs may field one
team. This option must be declared prior to the first match each year and
remain in effect throughout that season.
RULES AND PROCEDURES VII
- MIXED COUPLES TOURNAMENT
1. Each team shall be
comprised of one woman and one man. Both participants must be either a
member in good standing of an EDWGA course or Erie County residents six
months prior to the date of the tournament.
NOTE: If
the field is oversubscribed, participants shall be determined by the date
their entry was received.
2. The team handicap is computed by taking
85% of one-half of the combined individual handicaps. (add both handicaps,
divide by 2, and multiply by 0.85). The maximum combined team handicap shall
be no greater than 50.
Participants without a
current USGA index shall play with a zero handicap.
3. The tournament is
played by the Chapman Format. This is a modified alternating shot where the
partners both tee off and then hit each other’s ball for the second shot.
After two strokes have been taken with each ball, one by each partner, the
play ball is chosen. The hole is completed by alternating strokes with the
play ball (one ball) until the ball is holed. The first stroke with the
play ball is played by the opposite partner (for the third stroke, the
player should be hitting the same ball he/she hit from the teeing ground).
Exception for Par 3 holes: the play ball is chosen after both partners tee
off. The first stroke with the play ball is played by the opposite partner
whose tee ball is selected.
4. Entry
fee shall be determined by the tournament chairman.
5. Prizes will be awarded
to, but not limited to, winners and runners-up in both a gross and net
division. The number and amount of prizes is contingent upon the number of
entries. The chairperson may elect to conduct an optional skins game,
funded by those choosing to participate.
6. Prizes for ties shall
be determined by splitting the value of the related places.
7. Tournament rules shall
be provided to each team at the time of registration.
8. The tournament shall be
scheduled for the Sunday following Labor Day whenever possible.
CLUB REPRESENTATIVE
1. The
Club Representative, appointed by her club, shall serve for one year.
2. She
shall notify all members of her club of all E.D.W.G.A. meetings.
3. She
shall collect dues which shall be turned over to the Treasurer with a
complete list of names, addresses, and telephone numbers of members from her
club prior to the first event of the season.
4.
She shall procure members from her club for membership, and
submit reservations, including team members, to the host representative not
later than Tuesday of the week preceding the tournament.
No woman shall be eligible to compete for prizes or shall be paired
until her dues are paid. Late entries will be
allowed at the discretion of the host rep.
5. She
shall submit with each reservation the converted handicap to the host
representative for each tournament.
6.
Cancellations may be replaced only by the host rep on
tournament day. Pairing changes to be made only by the host rep on
tournament day. Exception: In the event of
cancellation by a team player, the club representative or team captain may
move the next lowest index up to team position.
7.
The cost of food for each event is limited to $15.00
8. $1.00
should be added to the entry fee to cover bag-boy tipping when that service
is provided by the host club.
Sign-up Sheets:
Place on your bulletin
board for all EDWGA events at least a month before the first tourney.
·
State
date and day of event
·
Site,
Starting Time – special information i.e. lunch, carts, index, name, deadline
for sign-up and cancellation.
Pairings:
Pairings shall be done by
handicap. It is advisable for the rep to review the pairings from previous
tournaments to avoid having members playing with the same competitors at
multiple events. Since the pairings are deleted from the web site when the
next tournament is posted, each rep should print and save the schedule for
each event as it is posted at
www.edwga.org/teetimes.htm .
No handicap to be over 28.
All over 28 unearned handicap to be in one flight. Pair this group according
to index, but place 28 handicap on tourney sheet.
Pairings Sheet Format:
Location, Date, and Time in
Header
A “Table format” is
preferred. Tee assignment plus names of players in the group with home club
initials in parentheses, all in one row. Double-spaced lines will facilitate
making changes.
Email pairings to each club
rep and to the Webmaster by Thursday of the week prior to the tournament.
Thursday is deadline for Sunday’s paper. FAX, Mail, or hand deliver.
Flighted Tournament
Sheets:
List participants according
to handicap on the tourney sheets with approximately 17-22 in each flight.
Naturally, all flights will not have the same number of players. i.e. you
have 25 with handicaps of 25 and 26, all can be in the same flight. All
unearned 28 handicappers are in the same flight playing to a 28 maximum.
It is recommended that each
rep assure that adjusted scores are posted for handicap purposes by
submitting the scores to her club professional for posting. In the case
where there is no professional, she should check that her members have
accurately posted their tournament scores and firmly remind them to do so
within three (3) days of the event. If necessary, learn how to post for her
members.
New Members:
Shall have an established
U.S.G.A. maximum index based on 20 eighteen-hole rounds to be eligible for
membership. One may join any time of the season. For the first year, a new
member’s index must be maintained at or below the entry index. After the
first year, membership continues upon payment of the yearly dues regardless
of index. In the event membership is cancelled, the current index
requirement stands for re-entry.
| 
